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Approvals

The Approvals page lists every AI Application, LLM Model, and MCP Server waiting on a decision: either submitted through the registration wizard or registered from a Shadow AI detection. Anyone with edit access to that asset type can approve or reject it from here.

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Why It Matters

Registration only gets an asset into the inventory. Approval is what decides whether it’s actually cleared for use:

• One queue for every pending asset, regardless of whether it came from a manual registration or a Shadow AI detection.
• Intake checks up front, so a reviewer can see at a glance what’s missing (an owner, a risk classification, fairness evidence) before deciding.
• A decision, not just a review. Approve or reject directly from the queue, with a required reason when rejecting.

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Access Approvals

1. In the left navigation bar, select Governance.
2. Under the AI Assets section, select Approvals.

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Reviewing a Submission

Each pending asset appears as a card:

• The asset’s name, with a risk badge (for example, High risk) if it was classified High or Unacceptable during registration.
• Submitted by the user who registered it, and when.
• A Summary of what the asset does and why it needs approval.
• Intake Checks, with a passing count (for example, “1/5 passing”) and five individual checks:

  Check	What it confirms
  Owner assigned	The asset has an owner.
  Risk classification complete	A risk tier was set during registration.
  Fairness evidence attached	Evidence of a fairness or bias evaluation is on file.
  DPIA referenced	A Data Protection Impact Assessment is linked.
  Transparency disclosure	The asset discloses to users that they’re interacting with AI.

A missing check doesn’t block you from approving. It’s a signal for the reviewer to weigh, not a hard gate.

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Approving or Rejecting

• To approve an AI asset, click Approve on its card.
• To reject an AI asset:
  1. Click Reject on its card.
  2. In the reject dialog, add a comment explaining why, so the submitter knows what to fix before registering again.
  3. Click Reject.