> ## Documentation Index > Fetch the complete documentation index at: https://docs.getcollate.io/llms.txt > Use this file to discover all available pages before exploring further. # Approvals > Review AI assets pending registration, check their intake status, and approve or reject them. # Approvals The **Approvals** page lists every AI Application, LLM Model, and MCP Server waiting on a decision: either submitted through the [registration wizard](/ai-2-0/collate-ai/ai-governance/asset-registry) or registered from a [Shadow AI](/ai-2-0/collate-ai/ai-governance/shadow-ai) detection. Anyone with edit access to that asset type can approve or reject it from here. ## Why It Matters Registration only gets an asset into the inventory. Approval is what decides whether it's actually cleared for use: * **One queue for every pending asset**, regardless of whether it came from a manual registration or a Shadow AI detection. * **Intake checks up front**, so a reviewer can see at a glance what's missing (an owner, a risk classification, fairness evidence) before deciding. * **A decision, not just a review.** Approve or reject directly from the queue, with a required reason when rejecting. ## Access Approvals 1. In the left navigation bar, select **Governance**. 2. Under the **AI Assets** section, select **Approvals**. Approvals page ## Reviewing a Submission Each pending asset appears as a card: * The asset's **name**, with a risk badge (for example, **High risk**) if it was classified High or Unacceptable during registration. * **Submitted by** the user who registered it, and when. * A **Summary** of what the asset does and why it needs approval. * **Intake Checks**, with a passing count (for example, "1/5 passing") and five individual checks: | Check | What it confirms | | - | - | | **Owner assigned** | The asset has an owner. | | **Risk classification complete** | A risk tier was set during registration. | | **Fairness evidence attached** | Evidence of a fairness or bias evaluation is on file. | | **DPIA referenced** | A Data Protection Impact Assessment is linked. | | **Transparency disclosure** | The asset discloses to users that they're interacting with AI. | Approval card detail, showing Summary and Intake Checks A missing check doesn't block you from approving. It's a signal for the reviewer to weigh, not a hard gate. ## Approving or Rejecting * To approve an AI asset, click **Approve** on its card. * To reject an AI asset: 1. Click **Reject** on its card. Approve and Reject 2. In the reject dialog, add a comment explaining why, so the submitter knows what to fix before registering again. Reason for rejection 3. Click **Reject**.